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Useful information for Members Running Events

Forms - click to download

Cancellation Policy

This policy will apply to all events run within/by the Barony of Eplaheimr unless otherwise stated. It may be waived at the sole discretion of the Event Steward on a case-by-case basis. This policy is necessary to ensure that the hosting branch does not make a loss on events due to people cancelling.

Attendees cancelling more than 3 weeks before the event: No cancellation fees.

Attendees cancelling within the 3 weeks before the event: A fee will be incurred and may vary between events, subject to the autocrat’s discretion.

Attendees who fail to cancel and do not show up for the event: The full price for the event will be required.

A cancellation email should be sent to the Event Steward as early as possible to help ensure any fees incurred are kept to a minimum.  Cancellations due to sudden infectious illness, and other unexpected emergencies may be partially/fully waived at the discretion of the event steward.

Insulae Draconis Rulers coming to your Event?

Find out what they like and who their retainers are

Drachenwald Rulers coming to your Event?

Find out what they like and who their retainers are

SCA CIC Insurance Documents

The SCA CIC is in the process of sorting out separate Insurance for Ireland, so until that happens the current Insurance documentation is on the page link below.

Click here and scroll down to find the Insurance Certificate

Event Resource Links

Bidding for a Principality Event                                                                           Reservations Steward Guidelines  download

Event Finances Guidelines download                                                                 Venue Accessibility Questionnaire download

Some Tips and Tricks Running an Event                                                           Adding your Event to the Drachenwald Calendar and other Forms

Making Your Event Official                                                                                  Drachenwald event bid checklist

Drachenwald List of events open for bidding                                                   Insulae Draconis event planning timeline download